Duties and Responsibilities of Club Officers
monthly Board Meetings.
Club goals and encourage members to achieve them.
Club finances with the counsel of the Club Treasurer.
with and listen to needs and concerns of Boards Officers, Past
Presidents and Club Members.
and learn about the Presidency.
President Charlene as needed during the term.
the District Governor’s timeline for planning your term.
Fireside Chats for January and February 2009.
members to attend the District Convention (May 2009) in Rohnert
weekly meetings in absence of President Charlene.
Pre-PETS and PETS.
monthly Board Meetings.
advice and counsel to President Charlene.
prepared to lead weekly meeting if needed.
President Elect-Elect and Board slate meeting.
Presidential gavel Plaque and Past President Pin for presentation
at the Demotion Party.
monthly Board meetings.
Manager of the Club
a. Oversee Club Administrative Assistant Duties:
Maintain membership records
ii. Maintain weekly
attendance records at meetings to include having
weekly sign in sheets available at the beginning of each
iii. Completes checklist
for New Member process.
iv. Coordinates District
v. Coordinate update
of Club Display for District Conference and
any other event.
vi. Complete required
reports and pay dues to Rotary International
including the membership reports due on July 1, October 1,
January 1, and April 1.
vii. Report new memberships, terminations of memberships, and
any changes in membership to Rotary International within 30 days
viii. Report membership and attendance monthly to District
Governor by the deadline.
ix. Maintain and update
the Club roster. Advise
President, PE, and
Secretary as changes occur. Coordinate
printing of Pocket Roster
Updates and distribution to the Club.
b. Record and preserve
minutes of meetings (including special Board meetings).
c. Prepare correspondence
and notices as directed by the President and Board.
d. Send thank you notes
to each guest speaker.
e. Coordinate the Club’s
report to the District Governor for the District 5180 Awards program.
f. Serve as contact
person for purchase of Rotary materials for the Club.
2. Attend Board meetings
Club Operational Budget for approval by the Board.
accurate and timely financial records for the Club.
all deposits of funds received for and issue all checks paid
from the Club’s operational account.
written and oral financial reports at all Board meetings on
the Club’s operational funds.
the President on all matters regarding club operational finances.
and submit all required federal and state tax returns of the
Club for the term.
all fines and scooter passes.
and perform skits with other Sergeants as requested.
the President of any member achievements, honors, activities
suitable for recognition and fines at the weekly meetings.
for “Continental Breakfast” foods for the Board meetings.
that members, visiting Rotarians and guests are introduced,
welcomed and seated for start of the meeting.
and deliver the portable microphone to members when introducing
guests or making announcements.
as “Fine Master” when requested.
Sergeant-at Arms help as requested for District Assemblies and
Board Meetings each month.
and Responsibilities of Club Directors
Board meetings each month and when called specially.
first year Directors, meet with outgoing Directors for advice,
Chairs for each of your committees/projects
close communication with each of your chairs to ensure projects
and events within your area of service are proceeding in
a timely manner.
each chair has a co-chair, so that there is a “back-up”
and continuity in the following year.
members to get involved, especially encourage your Chairs
to enlist new members.
and assist Chairs with plans and strategies to achieve the
goal and insure successful events and projects.
and participate in Club events and projects
your monthly report to present at the monthly Board meetings.
Be ready to discuss the status of each project and committee
in your area of service.
Board meeting time will focus on current and upcoming
events, as well as, new business.
the President informed regarding member achievements, honors,
events suitable for recognition and fines at weekly meetings.
Club of Point West – Sacramento
Club Service I
Club Service II
Community Service I
Community Service II
Vocational Service I
Vocational Service II
checklist for Membership Committee duties
the membership package includes:
The “Areas of Service” bound booklet
Info on duties, cost, involvement, expectations
History of the Club
Fireside Chat forms for new members to complete
for Potential Member to attend a Board Meeting
Newsletter Editor of posting of New Member
New Member package (roster, shirt, red badge, etc.) for
presentation at Read-In.
Read-In inform Greeter Table Chair.
After Read-In, New Member should be assigned as Greeter,
Money Taker, Ticket Taker for three consecutive weeks.
for New-Member to sit at head table on the 4th
completion of Red-Badge to Blue Badge requirements.
Awards Program. Develop
a spread sheet that tracks what each member has been involved
in over the term. Obtain the forms from Chairs, collate the report
and submit package to the District.
for new members and changes
Roster mid year
rooster updates each January and July
correspondence and reporting
Attendance Forms, forward to Treasurer
ROTARY CLUB OF POINT
WEST – SACRAMENTO
1. HAVE FUN – Always a “Number One” with Point
West. Involve the members. Direct the energy and talent in the
Club to foster fellowship, humor, and accomplish good works to
benefit the community.
2. MEMBERSHIP – Increase membership by 5% or net 9 new
members by June 30, 2009. Encourage new members who are involved
to bring colleagues, business associates, friends to our breakfast
3. SPONSORSHIP COMMITTEE – Create a sponsorship committee
of four members, each member serving two years on a rotating basis.
New members will be chosen by the Scholarship Committee and approved
by the Board Member responsible for this area of service. Policies
and procedures will be developed by the committee to ensure continuity
4. CLUB SERVICE – Achieve 100% participation in Point West
Rotary Foundation. Increase meeting participation by at least
5% through attendance and by encouraging make ups and involvement
in committees which count as a make up.
5. COMMUNITY SERVICE – Increase amount raised by the two
major fundraisers, Brewfest and Festa de Vino, by a minimum of
$10,000. Establish tutoring program at Thomas Edison Elementary
School. Add American River Parkway clean up on Earth Week.
6. VOCATIONAL SERVICE - Meet with Encina administration and increase
involvement in school projects and Business Academy. Sponsor at
least one “Ambassadorial Scholar”.
7. INTERNATIONAL SERVICE – Sponsor an RYE student and GSE
team member. Generate more than $100.00 per member or $16,000
for Rotary International.